PA Small Games of Chance 2014 Activity Filing Update

Myers Integrated Systems, was contacted by the PA Department of Revenue a little over a week ago with electronic filing changes that we were required to implement and successfully test prior to filing 2014 Activity with the State on behalf of our customers beginning in June (less than 2 weeks away).

We are happy to report that we implemented and successfully tested the changes required with the PA Dept. of Revenue. Unfortunately, the States modification of the filing process requires us to recreate our customers 2014 reporting e-file. Our customers that are impacted will need to have their system updated to our 4.52 version in order to create their 2014 SGOC e-file. We have been contacting our customers and scheduling the upgrade. If you are a current Sienna Database Ticket customer and have not yet been contacted, you will be contacted soon.

According to an article that can be found from the link listed in the Resources section below, The PA State website is already available and accepting entry of 2014 activity. However, when we looked at the States website it did not appear ready to allow users to enter 2014 activity as of this morning (5/24/15) at 9:30 am. 

Finally, Monday is Memorial Day and we honor and appreciate all of our Veterans but especially our Veterans that gave the ultimate sacrifice in serving and protecting our great country. Please know that you and your sacrifice have not been forgotten. Please support your local Veterans fraternal organizations, stop in and purchase several red poppies, you can read about the meaning of the red poppies in the link below.

Resources;

http://newsitem.com/news/small-games-of-chance-website-ready-for-use-1.1886582

http://en.wikipedia.org/wiki/Remembrance_poppy

The Small Games 2014 Filing Deadline has been Extended

The PA Department of Revenue has announced that the deadline for filing 2014 small games reports has been extended to July 1^st, 2015. There were many issues with the Department’s website that led to this extension. Among the biggest problems were time out errors and duplicate reports. When possible, you should check to make sure that if you submitted your 2014 report, that your report has been saved by the Department.

With all of this confusion, it is extremely important that your organization has its i’s dotted and t’s crossed. There are many pitfalls if your organization is not organized and consistent with their record keeping and e-filing. Get in touch with us so that we can get & keep you organized, electronically file your reports for you, and protect this vital source of revenue.

Attached is a link to the Department of Revenue's statement on small games reporting.

 http://www.revenue.pa.gov/GeneralTaxInformation/Tax%20Types%20and%20Information/Documents/2015%20club%20licensee%20filing%20extension.pdf

PA SGOC Filing Deadline Extended - New Deadline Date not yet announced

PA Department of Revenue presses 'pause' on accepting 2014 activity being entered on their website until technical issues are resolved.  They also officially announce they will be extending the filing deadline date.

References:
http://www.revenue.pa.gov/GeneralTaxInformation/Tax%20Types%20and%20Information/Pages/Small%20Games%20of%20Chance/SGOC%20-%20Eligible%20Organizations%20and%20Club%20Licensees.aspx#.VMoHJ_54pK0

Having difficulty filing your gaming activity with the PA Department of Revenue?

Update: As of Monday January 12th the State modified the website to allow Negative Net proceed amounts. If you entered your activity into the website prior to 1/12/2015 and you had negative net proceeds (that you could not enter) - you may wish to inquire about your need to re-enter your activity.

Having difficulty filing your gaming activity with the PA Department of Revenue?

The time has finally arrived for your organization to file your 2014 gaming activity with the Department of Revenue. Now that the Department’s website is up-and-running, a number of difficulties have surfaced. Here is a list of some of the complications Licensee’s are finding with filing:

-          - Saving the information you’ve typed into the website is not possible

       - If your Organization netted a negative amount for a given week (a common occurrence) for a game, you cannot input the negative number, you must input a “0”

-           - If you input all of your 2014 activity, but find that you’ve made a mistake, you must re-enter your information in its entirety and hope that you haven’t made another error in the process

To this point, the only news regarding e-filing is that the Pennsylvania Department of Revenue will be making changes to allow for reporting of negative net proceeds. We maintain regular communication with the PA Department of Revenue, and we’ll keep you updated as information is made available.

As the leading ticket tracking software company in Pennsylvania, our promise is to make this very difficult process simple. We ensure that our Customers games are tracked by game and week in each of the required BLCE Schedules, and then file our Customers yearly activity with the Department of Revenue so that our Customers don’t have to.  Additionally, our Customers are able to edit their data at any time.

We are the ONLY Company approved by the PA Department of Revenue to file your gaming activity electronically. Our goal is to simplify tracking and reporting small games of chance. Our Customers do not have to worry about keeping large amounts of gaming records and filing yearly activity with the Department of Revenue, because our software does all of this for you.

For most Organizations, Gaming is their most vital source of revenue. Call us today, we’d be happy to show you how we make winning simple. 

Paul Jubas

Vice President

Myers Integrated Systems

PA Dept of Revenue Website available for 2014 SGOC activity

https://www.doreservices.state.pa.us/sgoc/Default.aspx

The Pa Department of Revenue website is available for organizations licensed to conduct small games of chance.  If your organization makes over $20,000 a year from gaming, you have until January 31, 2015 to file your 2014 activity into the State’s website.

Many organizations will now be finding themselves spending weeks compiling inconsistent gaming records, then taking those records and spending countless hours manually entering their gaming records into the Department of Revenue’s website

Why is this process so difficult?

Because all of the following must be accounted for:

1.    All Games that were in play and out of play in 2014, Gross Revenue/Total Expenses/Total Prizes and Proceeds amounts need to be grouped/tallied and reported.

2.    Processes must be implemented to lower the risk of employee theft

3.    Each game must be tracked using up to 14 different Schedules provided by the PA Bureau of Liquor Control Enforcement.

4.    For all 2014 gaming activity each of the 8 Game types need to be grouped by business week, Expenses/Proceeds etc. Tallied and entered into the States website.

5.    All of your Gaming 60% transactions (donations) and a summary of your 40% transactions need to be entered into the States website.

SIENNA, our easy to use ticket tracking software, simplifies this complicated process.

By choosing SIENNA, our Customers do not have these difficulties. SIENNA simplifies all of the difficult aspects of running a successful gaming business.

SIENNA provides your organization with all of the following:

-       Tracks all information required by the BLCE as sales and payouts are made

-       Significantly reduces the ability for bar staff to steal gaming money

-       Provides daily reports for reconcilement

-       The ONLY ticket tracking software that files your gaming activity electronically to the Department of Revenue, so you don’t have to.

With features like Membership Tracking and customized alerts, your organization will find itself saving time, money, and simplifying all of the processes required to run a successful gaming business. Above all else, you will be safeguarding this all-important revenue stream. As the only ticket tracking system that is approved by the PA Department of Revenue, SIENNA provides the simplification and compliance that your organization needs to succeed.

Happy New Year and May you all have a Blessed 2015!

D. Kelly Myers

www.myersintsystems.com
"Think outside the Jar"

Resources: Same as listed above; https://www.doreservices.state.pa.us/sgoc/Default.aspx